Meet Management Services

Hosting a swim meet soon? Don't want to deal with the headache of running the meet? Hire a professional to do it for you! We have well over a decade of meet management experience, and are pushing the edge of technology for the online swim meet coverage. If you need help running a meet, up to the highest level of international competition, we have the services to fit your needs. We are also certified for Meet Automation Services by Hy-Tek, Ltd., the makers of Meet Manager. While our primary area of operation is metro-Boston and the New England area, arrangements can be made for meets taking place in other geographic locations.

Services that we offer include:

• Processing of meet entries
• Creation and maintenance of customized meet web presence
• Real-time webcam coverage (requires high-speed network connection)
• Real-time online web scoreboard (requires network connection)
• Full management of meet operations during the meet
• Processing of meet results
• Customized warmup music arrangements via digital jukebox (Music List)
• Maintenance and cleaning of Colorado Time Systems timing console and accessories

What about experience? When you contract with someone to run your swim meet, you want to find someone who has experience at competition of all sizes and all levels. Swim meets we have run or have been contracted to run in the future include:

• 2004 Men's EISL Swimming & Diving Championships at Princeton University
• 2004 Women's Ivy League Swimming & Diving Championships at Harvard University
• 2004 Women's Harvard-Yale-Princeton meet at Princeton University
• 2004 Men's Harvard-Yale-Princeton meet at Princeton University
• 2003 Summer Suburban Swim League Championships at Newton, MA
• 2003 New England 12 & Under Long Course Championships at Harvard University
• 2003 Summer Bay State Games Swimming Finals at Harvard University
• 2003 New England Masters Short Course Yards Championships at Harvard University
• 2003 New England 13 & Over Age Group Championships at Harvard University
• 2003 New England Senior Championships at Harvard University
• 2003 Women's Ivy League Swimming & Diving Championships at Princeton University
• 2003 Men's Harvard-Yale-Princeton meet at Harvard University
• 2003 Women's Harvard-Yale-Princeton meet at Harvard University
• 2002 Northeastern Invitational at Northeastern University
• 2002 Summer Suburban Swim League Championships at Newton, MA
• 2002 New England 12 & Under Long Course Championships at Harvard University
• 2002 Summer Bay State Games Swimming Finals at Harvard University
• 2002 New England Masters Short Course Yards Championships at Harvard University
• 2002 Men's EISL Swimming & Diving Championships at Harvard University
• 2002 Women's Ivy League Swimming & Diving Championships at Harvard University
• 2001 Northeastern Invitational at Northeastern University
• 2001 Summer Suburban Swim League Championships at Newton, MA
• 2001 New England Masters Long Course Championships at Harvard University
• 2001 New England 12 & Under Long Course Championships at Harvard University
• 2001 Summer Bay State Games Swimming Finals at Harvard University
• 2001 New England Masters Short Course Yards Championships at Harvard University
• 2001 Women's Ivy League Swimming & Diving Championships at Princeton University
• 2001 Men's Harvard-Yale-Princeton meet at Princeton University
• 2001 Women's Harvard-Yale-Princeton meet at Princeton University
• 2000 Summer Suburban Swim League Championships at Newton, MA
• 2000 New England 13 & Over Long Course Championships at Harvard University
• 2000 Summer Bay State Games Swimming Finals at Harvard University
• 2000 New England Masters Short Course Yards Championships at Harvard University
• 1999 Summer Suburban Swim League Championships at Newton, MA
• 1999 New England 13 & Over Long Course Championships at Harvard University
• 1999 Summer Bay State Games Swimming Finals at Harvard University
• 1999 Men's EISL Swimming & Diving Championships at Harvard University
• 1999 Women's Ivy League Swimming & Diving Championships at Princeton University
• 1998 New England 13 & Over Long Course Championships at Harvard University
• 1998 Summer Bay State Games Swimming Finals at Harvard University
• 1998 Women's Ivy League Swimming & Diving Championships at Harvard University
• 1997 Harvard Invitational at Harvard University
• 1997 Summer Bay State Games Swimming Finals at Harvard University
• 1997 New England Age Group Championships at Harvard University
• 1996 Men's EISL Swimming & Diving Championships at Harvard University
• 1996 National Qualifier at Harvard University
• ... plus over 100 collegiate, USS and local championship and dual meets going back to 1989

What do you need to provide? A well-run swim meet depends on good people working at the meet. While we can provide solid background and experience at the meet operations level, in most cases we can only provide a single person to do so. Including and in addition to meet personnel, you will need to provide:

• Properly-licensed copy of Hy-Tek's Meet Manager software
• Fully-functional electronic timing system, touchpads and cabling (we have the most experience with Colorado Time Systems series 4000 and 5000 systems)
• Pool-side network connection for real-time online coverage (online scoreboard requires telephone line connection or faster, webcam requires DSL/cable-modem connection or faster)
• Appropriate meet personnel (timing system operator, announcer, control office staff, etc.)
• Pool-side electrical connection (we will bring meet management computers, printers, etc.)

How much does this all cost? Unfortunately, it is nearly impossible to provide a price list for swim meet management services. Every meet is different, and every meet has a different level of required services, and a different time commitment. Smaller single-day meets may cost hundreds of dollars while multi-day national-level meets may cost thousands of dollars for appropriate meet management services. In addition, if travel and overnight accomodations are required, that will be factored into the cost. If you are interested in meet management services, please contact us at info@swimindex.com for specific details.

In association with meet management services, we can also offer services such as timing system maintenance and cleaning and timing system or meet management software training. These services may be provided as part of a swim meet function or separately. Note that while it is possible to provide limited training on timing system and meet management software while a meet is in progress, depending on the size and level of the meet, it may be more adviseable to run a separate training session.

swimindex.com is owned and operated by Rick Osterberg. Once a varsity swimmer at Harvard University, Rick has been running swim meets of all sizes since the Colorado Time Systems Series 4000 was released in 1989. Rick has been involved with swim meets of all sizes in the northeast, including virtually every meet at Harvard's Blodgett Pool since 1992. When not running swim meets, Rick works as a Database Applications Specialist with the FAS Computer Services Web Team at Harvard. In addition to individual meet web sites, Rick created the Harvard Swimming and Diving web page in 1994, including the world-famous index of swimming web pages. He continues to maintain those sites today. Rick also serves on the New England Swimming Technology and Web committee.

info@swimindex.com